March 28, 2006
Attended: Francine Andrea, Sharon Austin, Evelynne Blatt, Catherine Boscher-Murphy, Jo-Ann Craig, Donna Fojtlin, Jean Hathaway, Gisele Joachim, Dennis Levy, Woodrow Lewis, Helen Mikulak, Reggie Page, Carmen Panlilio, Maribeth Quinn, Larry Sharp, Mark Singer, Karen Weber, Richard Woodland
The meeting was called to order at 10 a.m. A quorum was established.
Motion to approve the February 17 Executive Council meeting minutes moved by Helen Mikulak; seconded by Reggie Page. Minutes were approved unanimously by a voice vote.
Officer Reports:
President: Carmen Panlilio
· Carmen sent a letter to our current accounting firm notifying them that we will no longer use their services.
Past President: Maribeth Quinn
· Maribeth distributed the official slate for the upcoming election, which will close on March 31. To date, about 45% of eligible voting members have voted.
· The Nominations and Elections Committee received two names each for the distinguished service awards. The committee met by telephone conference on March 1 to determine the recipients for the Arthur E. Richmond and Thomas C. Scott Distinguished Service Awards. These awards will be presented at the spring conference.
Treasurer: Helen Mikulak
· All bills are paid to date.
· We have received all of the money from our vendors for 2005-2006.
· Helen will file our income tax returns in April.
· Motion to approve the February 16, 2006 Treasurer’s Report moved by Maribeth Quinn; seconded by Karen Weber. Treasurer’s Report was approved unanimously by a voice vote.
· Motion to approve the March 28, 2006 Treasurer’s Report moved by Maribeth Quinn; seconded by Sharon Austin. Treasurer’s Report was approved unanimously by a voice vote.
Committee Reports:
Awards and Recognition: Jean Hathaway
· All of the plaques, and the Committee of the Year shirts, have been ordered.
· Cathi is putting together an awards booklet to distribute at the spring conference.
Conference: Catherine Boscher-Murphy
· The last pre-conference committee meeting will be held this afternoon.
· All of the speakers are lined up.
Constitution and By-Laws: Richard Woodland
·
On March 1, Richard sent a notice to all NJASFAA
members informing them of a proposal to revise the Constitution. An amendment to change the officers’ terms to
June 1 to May 31, and to change the council persons’ terms to June 1 to May 31,
will be presented to membership at the spring conference business meeting. This resolution will be decided by a voice
vote of the Active and Associate members present.
Electronic Initiatives: Larry Sharp
· The membership directory has been moved to the front page of our Web site.
· The Multicultural Student Award application has been posted to the site.
· Spring conference evaluations will be available online. Every member who completes an evaluation form will be entered into a drawing for one of three gift cards.
Multicultural Concerns: Woodrow Lewis
· Woody sent 80 letters to guidance counselors in Abbott school districts to notify them of the Multicultural Student Award.
· The deadline to apply for this award has been extended to May 15.
Newsletter/Magazine:
· The first issue of the magazine should be available soon.
· The second issue will focus on spring events, including the spring conference.
Non-Traditional Concerns: Donna Fojtlin
· Last month Donna sent a letter to colleagues at computer schools inviting them to join the committee. She did not receive any responses to this letter. She will send another letter.
Public Relations: Mark Singer
· Mark will send press releases to announce our distinguished service award recipients.
Scholarship:
· All scholarship recipients have been notified.
Training and Professional Development: Sharon Austin and Jo-Ann Craig
·
A Support Staff workshop will be held on April 7
at
· A Verification workshop will be held on April 21 and will focus on individual tax returns.
· A second Verification workshop will be held on April 28 and will cover business tax returns.
HESAA Update: Francine Andrea
· HESAA is putting together the State Update session for the spring conference.
EASFAA Update: Maribeth Quinn
· Maribeth distributed the EASFAA report that will be included in the spring conference packets.
Old Business:
We discussed organizational and governance recommendations, and financial control recommendations, that were presented in the final report of the Audit Committee.
· Maribeth Quinn moved a motion to change the title of “Treasurer Elect” to “Treasurer” and to change the current “Treasurer” to “Past Treasurer.” Mark Singer seconded the motion. Motion carried unanimously by a voice vote. We would like to implement changes in procedures and duties for the Treasurer positions in 2006-2007, prior to the change in our Constitution and Bylaws.
· Maribeth Quinn moved a motion to establish a Finance Committee as a standing committee of NJASFAA. This new committee would replace the current Budget Committee, with additional responsibilities as noted in the Audit Committee report. Dennis Levy seconded the motion. Motion carried unanimously by a voice vote. We will maintain a Budget Committee in 2006-2007, prior to the change in our Bylaws.
· These two changes will be presented to membership for voting at the fall conference.
· Richard reviewed with us eight financial control recommendations presented in the report.
Motion to adjourn moved by Maribeth Quinn; seconded by Reggie Page and unanimously approved at 11:50 a.m.